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THE FOLLOWING INFORMATION IS PROVIDED TO COMPLY WITH THE REQUIREMENTS OF THE GENERAL DATA PROTECTION REGULATION.

This privacy statement describes why and how we collect and use personal data and provides information about individuals’ rights. It applies to personal data provided to us, both by individuals themselves or by others. We may use personal data provided to us for any of the purposes described in this privacy statement or as otherwise stated at the point of collection.

Identity and contact details of the controller and where applicable, the controller’s representative and the Data Protection Officer:

Where an insolvency practitioner of Leading Business Services Limited is not appointed as office holder, the data controller is either the company/individual on whose instructions Leading Business Services Limited is acting or it is Leading Business Services Limited.

The contact details of Leading Business Services Limited are:

Leading Business Services Limited,
Lawrence House,
5 St Andrews Hill,
Norwich, NR2 1AD
01603 552028 or
hello@www.probatesonline.co.uk

Where an insolvency practitioner of Leading Business Services Limited is appointed as office holder and the data processing is carried out as part of their statutory duties, the office holder(s) is/are the data controllers.

The insolvency practitioner(s) can be contacted at:

Leading Business Services Limited,
Lawrence House, 5 St Andrews
Hill, Norwich, NR2 1AD, 01603 552028 or
hello@www.probatesonline.co.uk

How we use your personal information:

The purpose for which personal information is processed may include any or all the following:

  • deliver services and meet legal responsibilities
  • verify identity where this is required
  • communication by post, email or telephone
  • understand needs and how they may be met
  • maintain records
  • process financial transactions
  • prevent and detect crime, fraud or corruption
  • may also need to use data to defend or take legal actions related to the above

Lawful basis for the processing:

Most processing is carried out to comply with our legal obligations under statute and other regulatory obligations related to the insolvency process. We also believe our processing is for the legitimate interests of all stakeholders in the insolvency process, as they are entitled to be kept informed and may wish to engagement in the insolvency process. Where Leading Business Services Limited has engaged with a client to perform a service, we will be required to process data to provide the service in accordance with the contractual terms.

What personal information we hold:

The categories are: contact details, financial information and location. In rare cases, we may hold some special category data, e.g. trade union membership or information about individuals’ health, which will be necessary to administer the insolvency process in line with our legal obligations.

Who we share our data with:
Personal data held by us may be transferred to our partner accountants or solicitors that we work with
– this will not be done without your consent.

Other offices
Details of our other office locations are available here
https://www.leading.uk.com/contact-us/.

We may share personal data with other offices where necessary for administrative purposes and to provide professional services to our clients.

Third party organisations that provide applications/functionality, data processing or IT services to us We use third parties to support us in providing our services and to help provide, run and manage our internal IT systems. For example, providers of information technology, cloud – based software as a service providers, identity management, website hosting and management, data analysis, data back-up, security and storage services. The servers powering and facilitating that cloud infrastructure are located in secure data centres based in the UK, and personal data may be stored in any one of them.

Third party organisations that otherwise assist us in providing goods, services or information Auditors and other professional advisers Law enforcement or other government and regulatory agencies or to other third parties as required by, and in
accordance with, applicable law or regulation.

Occasionally, we may receive requests from third parties with authority to obtain disclosure of personal data, such as to check that we are complying with applicable law and regulation, to investigate an alleged crime, to establish, exercise or defend legal rights. We will only fulfil requests for personal data where we are permitted to do so in accordance with applicable law or regulation.

How long we retain your personal information:
We retain personal data for as long as is necessary to achieve the purpose listed above and for any other permissible related purpose. For example, we retain most records until the time limit for claims arising from the activities has expired or otherwise to comply with statutory or regulatory requirements regarding the retention of such records.

Your rights:
The GDPR provides the following rights for individuals:


Right to inform
This privacy notice meets our requirement to inform you of our processing of your data.


Access to personal data
You have a right of access to personal data held by us as a data controller. This right may be exercised by contacting us:

Leading Business Services Limited,
Lawrence House,
5 St Andrews Hill, Norwich, NR2 1AD,
01603 552028,
hello@www.probatesonline.co.uk

We will aim to respond to any requests for information promptly, and in any event
within one month.

Amendment of personal data
To update personal data submitted to us, you may email us at hello@www.probatesonline.co.uk or, where appropriate, contact us via the relevant website registration page or by amending the personal details held on relevant applications with which you registered.

Rights that do not apply in these particular circumstances

Not all of the rights under the GDPR are available as one of the reasons we are holding your data is on the basis of it being a legal obligation and therefore the right to erasure, data portability and to object do not apply.

Right to withdraw consent:
The data received was not based upon obtaining consent and therefore the right to withdraw consent does not apply.

Changes to our privacy notice:
We keep this privacy notice under regular review and will place any updates on our website. Paper copies of the privacy notice may also be obtained by writing to us at

Leading Business Services Limited,
Lawrence House, 5
StAndrews Hill, Norwich, NR2 1AD, 01603 552028.

This privacy notice was last updated on 18 November 2019.

Complaints:
Should you want to complain about our use of personal data, please contact us Leading Business Services Limited, Lawrence House, 5 St Andrews Hill, Norwich, NR2 1AD, 01603 552028, hello@www.probatesonline.co.uk

You also have the right to lodge a complaint with the Information Commissioner’s Office (“ICO”) (the UK data protection regulator). For further information on your rights and how to complain to the ICO, please refer to the ICO website.

Who provided the personal data:
The personal data we have used to contact you was provided by the company/individual (or persons acting on their behalf) on whose instructions we are acting or in relation to which our insolvency practitioner has been appointed. We also access information from the Registrar of Companies and other similar public-access data providers.

Links to other websites:
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Cookies used by this website:
How we use cookies:
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site.

Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences. We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.


What are Cookies?
Cookies are small pieces of data, stored in text files, that are stored on your computer or other device when a website is loaded within your chosen browser. They are  widely used to ‘remember’ you and your preferences, either for a single visit (through a ’session cookie’) or for multiple repeat visits (using a ‘persistent cookie’). They ensure a consistent and efficient experience for visitors, and perform essential functions such as allowing users to register and remain logged in. Cookies may be s
et by the site that you are visiting (known as ‘first party cookies’), or by other websites who serve up content on that site (‘third party cookies’).


What is Cookie Control?
You may notice that our website utilises a third party Cookie preference tool called ‘Cookie Control’. Cookie Control is a mechanism for controlling user consent and the use of cookies on this website application. When (as the user) you consent to one of the optional cookie categories, Cookie Control will place a cookie to remember that decision. The name of the cookie will be the name of the category specified within the Cookie Control widget itself. That cookie will be removed when you (the user) revokes consent to that category.


What are ‘Strictly Necessary Cookies’?
These are the cookies that are essential for this website to perform its basic functions. These include those required to allow registered users to authenticate and perform account related functions, as well as to save the contents of virtual ‘carts’ on sites that have an e-commerce functionality.

Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.